How to Write a Procedure

1. Objective:

To guide users through writing clear, concise, and actionable procedures using the provided Procedure Template.

2. Steps:

Step 1: Identify the Task or Process.

Begin by identifying the specific task or process you want to document. Clearly define what needs to be done and why this procedure is necessary. Ensure it is a repeatable task that would benefit from having written steps.

Step 2: Determine the Objective.

Write a brief objective explaining the purpose of the procedure. This should summarize what the task accomplishes and why it’s important in 1-2 sentences. This will later go into the "Objective" section of the template.

Step 3: List the Specific Steps.

Break down the task into clear, actionable steps. For each step:

  • Ensure the action is specific and can be followed easily.
  • Arrange the steps in a logical order, ensuring each step builds on the previous one.

Step 4: Test the Steps.

Go through the task yourself or have someone else follow the steps to ensure they are correct and comprehensive. Adjust any vague or unclear instructions.

Step 5: Write the Procedure Using the Template.

  • Use the Procedure Template as the structure for your document.
  • Fill in each section of the template, starting with the title, objective, and steps.
  • Ensure that the steps are concise, numbered in the correct order, and cover all necessary actions to complete the task.

Step 6: Include Auxiliary Information.

After writing the steps, include any additional details (e.g., tips, prerequisites, warnings) at the end of the procedure in the "Additional Information" section. This section is meant for supplementary guidance that does not belong in the main steps.

Step 7: Review and Finalize the Procedure.

Review the procedure for clarity, completeness, and accuracy. Make any necessary revisions. Ensure that it is easy to follow and provides all the required information for someone unfamiliar with the task.

3. Additional Information:

(Include any auxiliary information here, such as tips, warnings, prerequisites, or any relevant resources or references.)